City Administrator/ Secretary

Karen Wilkerson, TRMC, has been with the City of De Leon since 2000. She has served as City Secretary since 2005, City Administrator since 2008 and received her Texas Registered Municipal Clerk certification as of August 2012.

Contact

• Karen Wilkerson, TRMC
• P.O. Box 318, De Leon, Texas 76444
• (254) 893-2065
• E-mail: kwilkerson@cityofdeleon.org

Duties

(per Art. VIII, Sec 5 & 6 of the City Charter)

The City Secretary shall attend the meetings of the City Commission and shall keep accurate minutes of its proceedings in books to be provided for that purpose.  He shall correctly enroll all ordinances and resolutions of the City Commission and properly record the same.  He shall take charge of, preserve and keep in good order all books, records, papers, documents and files belonging to the city, the custody of which is not confined to some other official.  He shall countersign all commissions issued to city officers and licenses issued by the city, or under its authority, and keep a register thereof, he shall make out all notices required under any order or ordinance of the city and serve the same when directed so to do by the mayor or other competent authority.  He shall draw and countersign all warrants on the Treasurer, which shall show definitely the fund upon which they are drawn and the purpose for which they are issued, and keep an accurate account thereof in a book to be provided for that purpose.  He shall be the general accountant of the city and shall keep in books regular accounts of the receipts and disbursements of the city showing under proper heads each cause of receipt or disbursements, and shall also keep an account with each person or officer handling funds of the city, crediting amounts allowed by proper authority, and specifying the particular transaction to which such entries apply.  He shall keep a register of bonds and other evidences of indebtedness issued by the city and of all evidences of debt due and payable to the city, noting the particulars thereof.  He shall, before each meeting of the City Commission, examine all claims and accounts filed against the city, and note his approval of such as are found correct and his disapproval of others.  He shall require all officers of the city connected with its finances, or handling its funds, to make at least monthly reports to the City Commission, which he shall examine and approve, or disapprove, and refer to the City Commission for appropriate action.  He shall audit the books of other departments and officials and funds of the city shall be paid to the Treasurer through him on deposit warrants to be issued by him in triplicate, one to be given the depositor, one to the City Treasurer, and the other to be retained by him.  He shall be clerk of the corporation court and perform all duties incident to that office.

The City Treasurer shall, upon deposit warrants issued by the City Secretary, receive and, until a depository may be selected, shall securely keep all moneys belonging to the city and upon presentation to him of any warrant drawn by proper authority, and showing on its face the purpose for which it was issued and the funds from which it is payable, shall pay such warrant, provided there is sufficient money in the treasury belonging to the fund upon which said warrant is drawn to pay the same.  He shall render full and correct statements of his receipts and payments to the City Commission at its first regular meeting in each month, and at any other time he may be required to do so, and shall make such other reports as may be required of him by any law of the State.  Upon selection of a city depository the duties of the Treasurer and other officers will conform to the requirements of the city depository statutes insofar as applicable.